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Jobemy Nigeria - October 19, 2018


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Procurement Roles at Solidarités International (SI)

Solidarités International (SI) is a French humanitarian organisation operating for over 35 years who is committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs:  water, food and shelter.

SI has started activities in North-eastern Nigeria in August 2016 in the fields of Wash and is now intervening in 4 areas of the state for Wash and Shelter activities.

Purchase Officer

  • Job Type Contract  Full Time
  • Qualification BA/BSc/HND
  • Location Borno
  • Job Field Procurement / Store-keeping / Supply Chain

Location: Maiduguri, (Borno State) with movements inside the state

Probationary Period: 1 month

Delocalized Status & Benefits: N/A

Contract Duration: 3 months, subject to renewal upon available donor funding.

Mission/Objectives: Purchase Officer

Responsibilities and Tasks:

  • The purchase officer carries out the purchases for the programs and structure at mission level.
  • He/she is one of the guarantors for implementing and respecting Solidarites International purchase procedures.
  • He/she is responsible for filing and archiving logistics documents linked to purchases.

List of principal activities:

  • Knowledge and monitoring of the market:
  • Take part in the analysis of the local purchasing environment
  • Update price lists and supplier files

Implementation of purchasing process:

  • Receive and process requests for quotes and IOFs after verification and approval by his/her line manager
  • Implement purchases while respecting the rules and approval  procedures established by donors and Solidarités International
  • Ensure that products purchased correspond to the requirements of the purchase officer’s requirements in terms of quantity and quality
  • Ensure that the format of, and information on quotes and invoices comply with regulations
  • Ensure compliance with administrative procedures for the management of advances and payment of suppliers
  • Establish and archive purchasing files in accordance with the rules of Solidarités International and its donors
  • Monitor and update IOFs electronically

Reporting/Capitalization:

  • Ensure the compilation of price lists and suppliers
  • Ensure the monitoring of IOF requests and inform purchase officers of the status of their orders

Profile required:

  • Training: Ordinary National Diploma in purchasing and supply, logistic, business administration or equivalent
  • Languages: English, Kanuri, Hausa is a plus
  • IT skills : Microsoft software practise (word, Excel)
  • Professional experience: purchase and procurement, experience with NGO is a plus.
  • Personal qualities : dynamic, organized, methodical, team spirit, meticulous

 

Procurement Manager

  • Job Type Contract  Full Time
  • Qualification BA/BSc/HND
  • Location Borno
  • Job Field Procurement / Store-keeping / Supply Chain

Location: Maiduguri, (Borno State) with movements inside the state

Probationary Period: 1 month

Delocalized Status & Benefits: N/A

Contract Duration: 3 months, subject to renewal upon available donor funding.

Mission/Objectives: Procurement Manager

Responsibilities and Tasks:

  • The procurement manager supports the deputy LogCoo in implementing and supervising all purchases activities at mission level
  • In particular, he/she lends support to carrying out activities and the filing and archiving logistical documents.
  • He/she will be responsible for the purchase follow up and will assist the deputy LogCoo in the consolidation of the mission purchases
  • He/she will be in charge of team management.
  • He/she temporarily takes on the basic tasks of the purchaser or storekeeper in their absence.

List of principal activities

  • Management of purchase
  • Assess the markets and identify the main and/or relevant suppliers
  • Update price lists and vendor databases
  • Control and ensure Solidarités International purchase procedures are respected
  • Verify and process quote requests and IOFs
  • Make purchase file for validation : quotation, bid analysis, contract …
  • Proceed with the purchase
  • Compose and archive purchase folders
  • Negotiate prices, deadlines and methods of delivery
  • Ensure that relationships with suppliers are monitored
  • Coordinate with the stock/freight manager when  there is delivery
  • Follow up the purchase planning with the purchase schedule
  • Provide feedbacks on the status of the purchase
  • Human resource management
  • Assist with Log training sessions for the log  team
  • Participate in the recruitment of his/her team
  • Coordinate, plan and supervise the work of his/her team
  • Appraise personnel under his/her direct supervision
  • Validate planning, follow attendance of his/her team

Reporting
Preparation of the IOF follow up for the Monthly logistic Pack

Profile required :

  • Training: Academic degree such as Bachelor in logistics, trade or Higher National diploma in procurement, business or equivalent.
  • Languages: English, Kanuri, Haussa is a plus
  • IT skills : microsoft software practise (word, Excel)
  • Professional experience: experience in supply, purchase, management. experience in NGO is a plus,
  • Personal qualities : dynamic, organized, methodical, team spirit, managerial skills, meticulous

Method of Application

Interested candidates should submit their applications in HARDCOPY or via EMAIL.

HARDCOPY APPLICATION SUBMISSION:

Please submit your CV and suitability statement in an envelope at Solidarites International office at: No 8 Manassa Street, Behind Polo ground, Maiduguri, Borno State.

Attention: Abdul Raouf Naimzadah.

EMAIL APPLICATION SUBMISSION:

Please submit your CV and suitability statement as a single attachment to job.applications@solidarites-nigeria.org The subject of the email should be the POSITION TITLE/LOCATION and the CV/Suitability Statement should be saved in the applicant’s full name.

Solidarites International is an equal opportunities employer and is committed to achieving gender balance within the organization. Only shortlisted candidates will be contacted.

NOTE: Shortlisting will start as soon as we start receiving applications and deadline might be changed without prior notice.

As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the final date.

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